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4 ways Acumatica brings your operations to the future

Modern enterprise resource planning (ERP) software is designed to use a single system of integrated applications to manage the many functions and processes of the business. But how can your unique business benefit from something like this? Modern ERP solutions are used by businesses that are looking for a more integrated, centralized management system. Organizations that have to manage a lot of staff, inventory, or customers could all benefit from an ERP. For this reason, modern ERPs are used by a number of very different industries, including healthcare, construction, nonprofits, and even hospitality.

Acumatica is the fastest-growing provider of cloud-based ERP for small and mid-sized businesses (SMB). When it comes to choosing a contemporary ERP, here are 4 ways that Acumatica can transform and update your operations.

Improved productivity

There are some tasks that you have come to expect will take a significant amount of time. Tasks like generating reports, tracking timesheets, and monitoring payroll are necessary but time-consuming. They also tend to bring down employee morale. Acumatica has apps designed to simplify each of these processes, and in doing so they can save you time. In some cases, these tasks can even be automated. This frees up valuable employee time and increases your organization’s productivity, efficiency, and profitability.

People working efficiently with computers in a group

Another benefit of Acumatica is the ability to go mobile. All of the apps can be used on mobile devices anywhere you have an internet connection and, because the ERP is cloud-based, your data will always be there when you need it. This enables you to stay connected to the office no matter where you are. If employees are working in the field they will still have immediate access to whatever they need. Even if you don’t work in the field, mobility is definitely still a huge benefit. It allows you to check in while traveling, while in line at the bank, or while taking a meeting down the hall from your office.

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Related reading: An introduction to the management suites of Acumatica

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Faster analytics

One of the most frustrating and time-consuming requirements for any manager is the process of compiling regular reports. Waiting for people to turn in their monthly numbers, or attempting to pull data from numerous sources can be frustrating and slow. Acumatica records and stores all your data as it’s entered and lives in the Acumatica ERP suite of apps. This means that when it’s time to pull a report, you can do so in real time without having to go to a lot of different sources. Acumatica reporting also allows you to schedule reports ahead of time, and to customize your reports to the specifications you need.

Acumatica ERP also offers a lot of extras, with great features like the ability to customize reports with your logo, the option to customize reports based on roles, and a host of choices for exporting and sharing reports with others. This allows you to use these features in the way you want and take your reporting to a whole new level.

Simplified inventory management

A major challenge for growing companies of all kinds is tracking and monitoring inventory. Acumatica tracks inventory in real time, improving customer service and profitability. Inventory is easily tracked end-to-end through the system, from purchase to stock to sale. CRM integration enables you to convert sales opportunities into sales orders without having to re-enter pricing and other information. Inventory replenishment recommendations based on historical analysis help to minimize costs and unnecessary inventory. Details like these contribute to the streamlined operations that Acumatica offers as well as to improved customer service.

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Related reading: 5 signs you need an ERP system

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Preview of Acumatica Software
Photo: Acumatica

Streamlined operations

Improved productivity, faster analytics, and simplified inventory management are just a few of the ways that Acumatica will bring your business into the future. What it all really boils down to, though, is the ability to streamline your operations. When you are able to operate in one platform to manage the mission-critical activities for your business, you save time, money and energy – and reduce stress. This makes things easier and more efficient for you and for your employees. And, just like other cloud services, Acumatica is scalable and customizable to your individual business and needs so you don’t have to invest in more than you really need.

How to choose the right ERP solution for your business

All businesses use technology. The most successful businesses have learned that by integrating it into their very core, they can make technology work for them in new and exciting ways. Enterprise Resource Planning, better known as ERP, is designed to manage the most important parts of your business. By using adaptable, cloud-based technology, ERP can accelerate your business, making you more efficient and competitive than ever before.

We have compiled this guide to help you choose the right ERP solution for your unique business needs.

Related reading: 5 signs you need an ERP system

Goals and processes

When you consider ERP systems it is very important to have a clear understanding of your immediate and long-term business goals. In addition to goals, consider the way your business operates. What are your needs? Where are your shortcomings? Have these things clearly in mind before you begin the process of comparing ERP systems. Each ERP system is a little bit different. It is important to choose a system that works with your existing business processes and best practices and will provide assistance where you need it most. Doing so will ensure a cohesive match and as little interruption as possible when it comes to product integration.

Compatibility

As you begin to review ERP systems, you will want to look beyond the technology itself. Consider systems and software you already have and use on a daily basis. Is the ERP compatible with these systems and programs? If not, are there affordable alternatives that you are willing to consider? In the long run, choosing an ERP system that is compatible with existing technology will save you both time and money, as well as the frustration of learning too many new things at once. The simpler the integration process, the happier everyone will be.

Related reading: ERP is about to get friendlier and smarter

Training

As you compare and contrast ERP systems, consider whether training is an important aspect for you and your business. The training that is offered may differ considerably between systems. You should inquire about the following: whether training is included in the cost of implementation or is a separate fee; the scale of training available; training method (i.e. in person, video conference, etc); and whether there are manuals or other supplemental materials available.

Some businesses underestimate the cost and necessity of training and find they do not have the resources needed for training, in order to use their system to its full potential.  

Budget

For many small businesses, a budget will be at the top of your list of concerns when it comes to choosing an ERP system. For this reason, it is imperative that you remember to consider all associated costs, including implementation, licensing, training, and on-going support. Talk to potential ERP providers for a detailed list of fees. You certainly do want to choose a system that you are comfortable paying for.

That said, while the price is a factor, it should not be the most important one you’re deciding. Choosing a system that is cheap, but poorly suited for your business can have negative long-term consequences. On the flip-side, if you choose to spend a little more in something that is better suited to your goals and needs, a well-suited ERP system can positively impact both efficiency and profits. This is one product that is worth viewing as an investment.

More reading: What ERP means for your small business

Meet The AppSolute Experts

Meet the AppSolute TeamThe team at AppSolute Consulting Group, LLC includes some of the most talented and skilled business and IT experts in the industry. Many of our employees have experience in business, accounting, project management, and other areas in addition to software and technology. This experience offers unparalleled insight into the unique needs of our clients. Not only can we guide you to finding the best technology for your company, we can provide the support you need to ensure your systems remain aligned with your business needs.

Take a moment and meet our team:
Founding partners: Bruce Baron, David Hoffman, and Eric Grasman
Bob Nowatzky, Sage X3
Susan Chase, Senior Systems Analyst and Project Manager
Viktor Zelenko, Senior Consultant
Michael Ehrlich, Director of Network Services
Vincent Mantia, Senior Network Engineer

The AppSolute team of experts will partner with your business and guide you toward choosing the modern technology you need to support your growing enterprise. Our approach starts with learning how you do business, we discuss common disruptions or challenges that you currently face, and your goals or mission for the future of your company. With this information, we can then offer several options for onsite or cloud solutions that address both your challenges and can support your goals. Once the technology is chosen, our team can deploy the new system, train your employees, and provide as much follow-up support as you need. We also offer guidance or support with routine maintenance and software updates to keep your new technology working at peak capacity. Our experts also provide help-desk support, custom programming, system security, and other software support services. You are just a phone call or email away from receiving the information and guidance that you need, when you need it.

Contact the consultants at AppSolute when you are ready to upgrade your business solutions, replacing inefficient, outdated systems, with modern enterprise resource planning (ERP) and customer relationship management (CRM) solutions. We will be happy to set up a meeting to discuss how today’s technology can improve productivity, boost profitability, and support continued growth.

By AppSolute Consulting Group, LLC, New York Based Microsoft, Accumatica and Sage Partner